Alumni Records Coordinator

Position for: 

Starting date: As soon as possible
Application deadline: Open until filled
Full Or Part Time: Full time (40hrs/week)

CEU seeks a full-time Alumni Records Coordinator to join its Alumni Relations Office in Budapest, Hungary. The incumbent will provide leadership for the unit’s data management system as well as assist the Alumni Relations Office and other units which engage alumni, in particular, Career Services and Student Recruitment, to develop and maintain data management processes related to alumni constituents and utilize shared CRM (currently Raiser’s Edge) in support of university-wide goals and functions.   

Duties and responsibilities: 

  • Operate and maintain the Raiser's Edge database (or, other CRM, as and when   appropriate), including data entry, data import and export, reporting and overall alumni records management.  
  • Ensure the accuracy and integrity of the data.
  • Support various campaigns (e.g. fundraising appeals and communication blasts)   as required.
  • Provide end-user training and support and oversee user accounts/groups across CEU.
  • Collaborate with other CEU staff members in the development of data requirements and joint processes.   
  • Provide relevant CEU staff with accurate data required to perform their various duties in a timely and efficient manner. 
  • Trouble shoot and problem solving to maintain integrity of all data.  
  • Serve as a liaison to internal and external data proprietors (e.g. Blackbaud, IT, Student Records Office). 
  • Develop and implement data-related policies.
  • Review database systems related processes, including the monitoring of issues and improvement suggestions and logs.  
  • Perform miscellaneous job-related duties and ad hoc projects as assigned by the Head of Alumni Relations or VP for Enrollment, Careers & Alumni Relations.  

 Qualifications & experience: 

  • 1 to 3 years' experience related to the duties and responsibilities specified. 
  • Degree in computer science, software engineering, or related fields is a plus.  
  • Ability to foster a cooperative work environment.   
  • Skill in organizing resources and establishing priorities. 
  • Ability to evaluate and interpret end user information requirements, and to develop appropriate solutions.  
  • Ability to develop and maintain record keeping systems and procedures. 


We offer a competitive salary that is commensurate with experience as well as a dynamic and international academic environment. The initial contract is for one year with the possibility of renewal. 

CEU is an equal opportunity employer. 

About Alumni Relations Office 

The Alumni Relations team is responsible for cultivating the relationship with a network of almost 15,000 CEU alumni by offering services and benefits, organizing events, providing volunteering opportunities and fundraising.   

About CEU 

Central European University (CEU) is a graduate research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is located in Budapest, and accredited in the United States and Hungary. CEU’s mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies in Central and Eastern Europe, the former Soviet Union, and other emerging democracies throughout the world. CEU offers both Master’s and doctoral programs, and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of more than 180 resident faculty, from over 50 countries, and a large number of prominent visiting scholars from around the world. The language of instruction is English. 

For more information, please visit

How to apply: 

Applicants need to submit: • CV and • Cover letter • Contact information for two referees. Informal enquiries may be addressed to Nena Grceva ( Please send your complete application package to: - including job code in subject line: 2018/035